Affidavit of Guardianship Sample: Complete Guide with Format and Requirements

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What is an Affidavit of Guardianship?

An Affidavit of Guardianship is a legal document that declares a person’s guardianship over a child or minor. It is often required for school enrollment, travel, medical purposes, or other legal transactions. In the Philippines, this affidavit is a sworn statement made before a notary public and carries legal validity.

When Do You Need an Affidavit of Guardianship?

This document is necessary in situations where the legal guardian must establish authority over the child. Some common cases include:

  • School enrollment of a minor when parents are abroad or unavailable

  • Medical treatment authorization for a child under a guardian’s care

  • Travel clearance for minors, especially if parents are not present

  • Legal or financial matters involving custody of a child

Requirements for an Affidavit of Guardianship

To prepare a valid affidavit, you typically need the following:

  1. Full name and details of the guardian (age, address, civil status)

  2. Details of the minor/child (name, age, birthdate, place of birth)

  3. Statement of guardianship explaining why the guardian is responsible

  4. Supporting documents (birth certificate of the child, parent’s consent if available, valid ID of guardian)

  5. Notarization – the affidavit must be signed before a notary public to be legally binding

Affidavit of Guardianship Sample (Philippines)

Below is a sample format of affidavit of guardianship. You can adjust names and details as needed.

AFFIDAVIT OF GUARDIANSHIP

I, [Full Name of Guardian], of legal age, Filipino, with residence at [Address], after having been duly sworn in accordance with law, depose and state:

  1. That I am the [relationship, e.g., aunt/uncle/grandparent] of [Full Name of Minor], born on [Birthdate] at [Place of Birth].

  2. That the parents of said minor are [Parent’s Names], who are currently [state reason – e.g., working abroad, deceased, unable to care for the child].

  3. That I have been taking care and exercising parental authority over the said minor since [Date].

  4. That I am executing this affidavit to attest to my guardianship over the said minor for [purpose: school enrollment, medical treatment, travel clearance, etc.].

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IN WITNESS WHEREOF, I have hereunto set my hand this [Date] at [Place], Philippines.

[Signature of Guardian]
Affiant

SUBSCRIBED AND SWORN to before me this [Date], in the City of [City], affiant exhibiting to me his/her valid ID [ID details].

[Notary Public]

General Guardianship

AFFIDAVIT OF GUARDIANSHIP

I, [Full Name of Guardian], of legal age, Filipino, single/married, and a resident of [Address], after having been duly sworn to in accordance with law, depose and state that:

1. I am the [relation, e.g., aunt/uncle/grandparent] of [Full Name of Minor], born on [Birthdate], in [Place of Birth].
2. The parents of said minor are [Full Names of Parents], who are currently [reason].
3. I have been taking care of and exercising parental authority over the said minor since [Date].
4. I am executing this affidavit to establish my guardianship for all purposes, including but not limited to school enrollment, medical treatment, travel clearance, and legal matters.

IN WITNESS WHEREOF, I have hereunto set my hand this [Date] at [City/Municipality], Philippines.

__________________________
[Full Name of Guardian]
Affiant

SUBSCRIBED AND SWORN to before me this [Date], affiant exhibiting to me his/her competent evidence of identity, a valid ID bearing number [ID Number] issued on [Issue Date] at [Place of Issue].

NOTARY PUBLIC

 

School Enrollment

AFFIDAVIT OF GUARDIANSHIP (School Enrollment)

I, [Guardian’s Full Name], of legal age, Filipino, and residing at [Address], after being duly sworn in accordance with law, hereby state:

1. I am the guardian of [Minor’s Full Name], born on [Birthdate], presently residing with me.
2. The parents of the said minor are [Full Names of Parents], who are currently [reason].
3. Since [Date], I have been solely responsible for the child’s care, education, and support.
4. This affidavit is executed to certify my guardianship for the purpose of the said minor’s enrollment at [School Name] for [Academic Year].

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IN WITNESS WHEREOF, I affix my signature this [Date] at [City/Municipality], Philippines.

__________________________
[Full Name of Guardian]
Affiant

SUBSCRIBED AND SWORN to before me this [Date], at [Place], affiant presenting his/her valid government-issued ID, No. [ID Number].

NOTARY PUBLIC

 

Medical

AFFIDAVIT OF GUARDIANSHIP (Medical Purposes)

I, [Guardian’s Full Name], Filipino, of legal age, residing at [Address], declare under oath that:

1. I am the legal guardian of [Minor’s Full Name], born on [Birthdate].
2. The minor’s parents are [Full Names of Parents], who are currently [reason].
3. As guardian, I hereby assume full authority to provide consent for the medical treatment, hospitalization, surgery, and related medical decisions concerning the said minor.
4. This affidavit is executed to formally declare my guardianship for all medical and health-related purposes.

IN WITNESS WHEREOF, I have hereunto set my hand this [Date] at [Place], Philippines.

__________________________
[Guardian’s Full Name]
Affiant

SUBSCRIBED AND SWORN before me this [Date], affiant exhibiting valid ID No. [ID Number] issued by [Issuing Agency].

NOTARY PUBLIC

 

Travel

AFFIDAVIT OF GUARDIANSHIP (Travel Purposes)

I, [Guardian’s Name], of legal age, Filipino, and a resident of [Address], do hereby state:

1. That I am the guardian of [Minor’s Name], born on [Birthdate], currently residing with me.
2. That the parents of the said minor, [Parents’ Names], are [reason].
3. That I have been entrusted with the care, custody, and guardianship of said minor.
4. That I am executing this affidavit to establish my guardianship in compliance with the requirements of the Department of Social Welfare and Development (DSWD) for the issuance of a travel clearance.

IN WITNESS WHEREOF, I have hereunto set my hand this [Date] at [City/Municipality], Philippines.

__________________________
[Full Name of Guardian]
Affiant

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SUBSCRIBED AND SWORN to before me this [Date], affiant exhibiting valid identification, ID No. [Number].

NOTARY PUBLIC

 

Grandparent

AFFIDAVIT OF GUARDIANSHIP (By Grandparent)

I, [Lolo/Lola’s Full Name], Filipino, of legal age, and residing at [Address], under oath, state:

1. I am the grandparent of [Minor’s Full Name], born on [Birthdate].
2. The minor’s parents, [Parents’ Names], are currently [reason].
3. I have assumed the role of guardian and have been supporting the minor in terms of education, health, and daily needs.
4. I am executing this affidavit to attest to my guardianship for school, medical, and other legal requirements.

IN WITNESS WHEREOF, I have signed this affidavit this [Date] at [Place], Philippines.

__________________________
[Grandparent’s Full Name]
Affiant

SUBSCRIBED AND SWORN to before me this [Date], affiant exhibiting valid ID No. [ID Number] issued on [Date].

NOTARY PUBLIC

 

How to Write an Affidavit of Guardianship

If you want to create your own affidavit, follow these steps:

  1. Use a clear title: “Affidavit of Guardianship”

  2. Provide guardian and minor details (names, addresses, ages)

  3. State the reason for guardianship

  4. Indicate the purpose (school, medical, travel, etc.)

  5. Sign and notarize the affidavit

Downloadable Formats

Many people search for affidavit of guardianship sample doc or affidavit of guardianship sample pdf. You can easily prepare one using Microsoft Word or Google Docs, then have it notarized. Always make sure the document is customized with correct details.

Important Reminders

  • The affidavit must always be notarized to be valid.

  • Attach supporting documents like the child’s birth certificate and guardian’s valid ID.

  • For international travel, additional requirements may be needed, such as a travel clearance from the Department of Social Welfare and Development (DSWD) in the Philippines.

Conclusion

An Affidavit of Guardianship is an essential legal document to formally establish guardianship over a minor. Whether for school, travel, or medical purposes, having a properly written and notarized affidavit ensures smooth processing of legal and official matters.

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