National Police Clearance Application: Full Guide to Online Process, Requirements, and Validity

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What Is a National Police Clearance?

A National Police Clearance is an official document issued by the Philippine National Police (PNP) through the National Police Clearance System (NPCS). It certifies that the applicant has no criminal record within the PNP database at the time of issuance.

Unlike a local police clearance, which is issued by a municipal police station and covers only the city or municipality, a national police clearance provides nationwide coverage. However, it differs from the NBI clearance, which checks records from courts, prosecutor’s offices, and other agencies.

Who Needs a National Police Clearance?

The clearance is commonly required by both government and private institutions. It is used to verify identity and ensure applicants have no criminal background.

Common Use Cases:

  • Job applications (public or private sector)

  • Government employment and civil service exams

  • Business permits and licenses

  • Franchise and transport accreditation

  • Security agencies and firearms licensing

  • OFW processing and visa applications

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What Are the Requirements for Application?

To apply for a national police clearance, you need to present valid identification and basic digital access.

Requirement Type Description
Valid ID One government-issued ID with photo and signature
Email Address Required for account registration and communication
Mobile Number Used for SMS notifications and OTP verification

Accepted Valid IDs Include:

  • Passport

  • UMID

  • Driver’s License

  • SSS ID

  • PRC License

  • Voter’s ID

  • Postal ID

  • PhilHealth ID

  • TIN ID

How to Apply for National Police Clearance Online

The PNP Clearance System (NPCS) allows online registration and scheduling, making the process faster and more efficient.

Step-by-Step Process:

  1. Visit https://pnpclearance.ph

  2. Create an account with your email and mobile number

  3. Verify your email through the activation link

  4. Log in and fill out the personal data form accurately

  5. Schedule an appointment at your preferred police station

  6. Select payment option and pay the clearance fee

  7. Attend your appointment for biometrics and verification

  8. Receive your clearance if no “hit” is found

You must appear in person at the selected station for biometric capture, even if you applied online.

What Is the Police Clearance Fee and How to Pay?

The standard application fee is ₱150, with an additional ₱10 for the system service charge, totaling ₱160.

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Accepted Payment Methods:

  • Landbank Link.BizPortal

  • GCash

  • 7-Eleven CLIQQ

  • Bayad Center

  • Over-the-counter bank partners

After payment, upload the receipt reference number to the NPCS portal if not auto-validated.

What Happens During the Biometric Appointment?

The biometric phase is essential for identity verification.

What You Will Do:

  • Present valid ID and official reference number

  • Submit fingerprint scan (10 fingers)

  • Get a live-capture photo

  • Provide a digital signature

  • Undergo background record check via NPCS

After the appointment, clearance may be released within the day, unless there is a “HIT” status.

What Does a “HIT” Status Mean in Police Clearance?

A “HIT” means your identity matches an existing name in the PNP criminal database.

  • The record may belong to someone with the same name

  • Requires manual verification by investigators

  • If verified clean, your clearance will be issued within 3–7 working days

  • If there’s an actual record, your clearance will be denied or flagged

Always ensure your personal information is correctly entered to reduce false matches.

How Long Is the Clearance Valid?

A National Police Clearance is valid for six (6) months from the date of issuance.

  • It does not auto-update if you are later charged with a crime

  • Employers may require a new copy after the expiration

  • Renewal requires a fresh application, not just an update

What’s the Difference Between Police Clearance and NBI Clearance?

Feature National Police Clearance NBI Clearance
Issuing Agency Philippine National Police National Bureau of Investigation
Database Scope PNP Records Court, DOJ, PNP, and other agencies
Application Method Online via NPCS + physical visit Online + physical visit
Common Use Local employment, permits Visa, international use, court cases
Validity 6 months 1 year
Fee ₱160 ₱130
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What If There’s an Error in the Clearance?

If your name, birth date, or other info is incorrect:

  1. Return to the police station that issued the clearance

  2. Bring supporting documents (e.g., PSA Birth Certificate)

  3. Submit a Request for Correction

  4. Wait for 1–3 working days for updated issuance

Where to Get Official Information and Support?

Always rely on official channels to avoid scams or outdated instructions.

Contact Points:

  • PNP NPCS Portal: https://pnpclearance.ph

  • PNP Regional Offices: Walk-in support for technical issues

  • Email support: check contact on portal homepage

  • Social Media: Verified PNP accounts on Facebook or Twitter

Frequently Asked Questions (FAQs)

Q1: Can I apply without a valid ID?
No. You need at least one valid government-issued ID.

Q2: Can I apply on someone else’s behalf?
No. Biometrics must be done in person.

Q3: Is the clearance accepted abroad?
Not always. For international use, NBI clearance is preferred.

Q4: Can I choose any police station for my appointment?
Yes, but slots are limited. Choose the one nearest and available.

Q5: How long is the usual waiting time for release?
Same day if no HIT. 3–7 working days if HIT is flagged.

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